Monochrome Laser Printer

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IMPORTANT NOTICE
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Office Equipment – Printer & MFD Framework

The Framework for Mono Laser Printers will cease on the 20th of January 2012.
The National Procurement Service (NPS) intend to put in place a Framework Agreement for the following :-

  • Mono Laser Printers (small, medium and large output)
  • Colour Laser Printers (small, medium and large output)
  • Mono MFD’s (medium and large output)
  • Colour MFD’s (medium and large output)
  • A3 Mono & Colour Laser Printers and MFD’s (medium and large)

At present the NPS are writing the tender for this Framework Agreement and hope to go to tender in Q1 of 2012 with a view to having the Framework Agreement in place in March or April of 2012.

For more information on the proposed Office Equipment Framework please contact Brendan Mulvey 046 9426730 brendan.mulvey@opw.ie or Paul Martin 046 9426859 paul.martin@opw.ie

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The Department of Public Expenditure & Reform in conjunction with the ICT Frameworks Steering Group has established a national framework for the supply of Monochrome Laser Printers and associated products plus associated services to non-commercial public sector bodies. Agreements have been put in place with five monochrome printer suppliers.

The major features of the framework are:

  • Lowest Price guarantee
  • Simple and cost effective procurement process for customers
  • Public Service Terms and Conditions
  • Centralised contract management and monitoring of vendor performance

Pricing

To obtain detailed information, including pricing and Request For Quote (RFQ) templates please visit our secure page: http://ictprocurement.gov.ie/secure (only accessible to employees of public sector bodies that are connected to the Government Networks). PDF versions are available on request from the Contract Manager.

Duration

The framework commenced on the 21st January 2008 and was for a period of three years with the option that it could be extended by a further one year at the sole discretion of the Department of Public Expenditure & Reform in conjunction with the ICT Frameworks Steering Group. The framework has now been extended to January 2012.

[ 21st January 2008 to 20th January 2012 ]

Scope of Products and Services

This framework covers the supply of Monochrome Laser Printers and associated products plus associated services from the 5 qualified Vendors’ commercial ranges.

Product or Service Definition
Monochrome Laser Printers Any mono printer from vendors’ commerical range
Associated Products Products associated with the mono printers purchased such as consumables, toners, transfer rollers, RAM, paper trays, duplexers etc.
Associated Services Services associated with the purchase of mono printers such as unpacking and removal, disposal, installation, asset tracking, buy-back or trade-in, etc.

Participating Vendors

The following 5 vendors have been selected to participate in the Mono framework:

Qualified Suppliers
Brother
Bryan S Ryan
HP
IBS
OKI

How to Buy Products and Services

To buy products or services through the framework, a Customer must seek a quote from each of the 5 vendors – this process is called a mini-competition. Public Bodies will need to carefully assess their own needs and set out their requirements in the mini-competition to select a suitable vendor.

Request For Quotes (RFQ) templates have been developed which set out each of the main headings of the products or services available under which you can specify your particular requirements. It will be important to provide sufficient information for the vendors to come back with meaningful quotes that will allow you to evaluate them accordingly to the nature and scope of products or services you require.

Payment/Invoicing

Payment and Invoicing arrangements will be agreed by the relevant Customer and the selected Vendor in each case.

Framework Rules:

1.       You must treat all of the suppliers fairly and equally.

You must specify your requirements in a non-discriminatory way and solicit a quote from all suppliers. 

2.       You must allow the suppliers sufficient time to respond to a Request for Quote (RFQ).

You must allow suppliers a reasonable amount of time to submit a response.

3.       You must be open and transparent with regard to how you will select the winning quote.

When issuing an RFQ you should clearly state the criteria you will apply to select the winner.

Contracting Authority

The Department of Public Expenditure & Reform is the Contracting Authority charged with establishing this Framework. The Contracting Authority has ensured that the framework has been established in full compliance with EU Directive 2004/18/EC (as implemented by SI 329 of 2006) and relevant EU and National Laws.

Contract Management Team

A Contract Management has been appointed by the Department of Public Expenditure & Reform. Information and advice is provided to the customers and vendors on the operation of the framework through this service as well as mechanisms for the resolution, and where necessary, the escalation of disputes. The Contract Management Team can be contacted at:

Contract Management Details
Name: Contract Management Team
Address: CMOD, Department of Public Expenditure & Reform, Lansdowne House, Lansdowne Road, Dublin 4
Phone: (01) 604 5106
Email: ictframeworks@gov.ie

Secure Page

To obtain detailed information, including pricing and Request For Quote (RFQ) templates please visit our secure page:

http://ictprocurement.gov.ie/secure

This secure page is only accessible by employees of public sector bodies that are connected to the Government Networks.  PDF versions are available on request from the Contract Manager.

Schools

Any schools wishing to purchase from the frameworks should visit the NCTE site http://ncte.ie/purchasingframeworks/